December Diocesan Communicator
No. 12/2015 
Note:  Please contact Sheila Wickenheiser at 800-562-9745 ext. 131 for questions/problems regarding receipt of the Diocesan Communicator.  The Communicator is available on the Diocesan website at www.dioceseofmarquette.org/communicator.


Inside 

Office of the Bishop
March for Life (2016) and “9 Days for Life”
Sexual Abuse of Minors by Church Officials or Volunteers
 

Diocesan Tribunal Office
Changes to Application for the Nullity of Marriage
 

Department of Ministry Personnel

Department of Evangelization and Education
Rite of Election
Spring Study Day
Diocesan Confirmation
Hospitality Lecture
Upcoming Events
 

Catholic Schools
Save the Date- Religion Bee
Save the Date- Principal Meeting
School Council Minutes
School Annual Report (SAR)
 

Communication Services
Annual Vocations Issue
The U.P. Catholic Newspaper 2016 Publication Dates
Email or Mail Address Changes
Catholics Come Home Ad
Diocesan Directory of Services on Diocesan Website
 

Financial Services
Exempt vs. Non-exempt
Employee Personnel Files
403B Procedures
Parish Secretary/Bookkeeper Workshop 2016
Diocesan Office Address Update
Annual Investment Pool Video Conference
Looking Ahead—Maximum Contributions for 2016
Retirement Fund for Religious Collection – Dec 13, 2015
UPCSA Help
 

Development Office & Legacy of Faith
Legacy of Faith Grant Applications
LOF Foundation Newsletter
 

Bulletin Announcements
Retirement Fund for Religious Collection
Sexual Abuse of a Minor by Church Officials or Volunteers
 

Addenda
(Please note all Addenda are located at the end of this file).
Addendum #1 – The Nullity of Marriage – General Information
Addendum #2 – Libellus of the Petitioner
Addendum #3 – The U.P. Catholic Newspaper 2016 Publication Schedule
Addendum #4 – Exempt vs Nonexempt Status
Addendum #5 – Personnel File Checklist
Addendum #6 – Parish/School 403(b) Processing Requirements
Addendum #7 – 403(B) Participants Remittance Worksheet

Addendum #8 – Complete Downloadable December Diocesan Communicator (old-style format)
 
OFFICE OF THE BISHOP
Bishop John F. Doerfler
 
MARCH FOR LIFE (2016) AND "9 DAYS FOR LIFE"
This coming January our nation faces the 43rd anniversary of Roe v. Wade.  Since that tragic decision over 57 million children’s lives have been lost.  While our society relegates abortion to a matter of personal choice, often denying the personhood of unborn children, we know that the Gospel of Life will prevail.  Whether you plan to travel to Washington D.C. for the March, or you plan to attend rallies, marches or liturgies in your own area, please consider participating in the “9 Days for Life” period of Prayer, Penance and Pilgrimage from January 16-24, 2016.  More information about the novena is available at:  http://www.usccb.org/about/pro-life-activities/january-roe-events/nine-days-of-prayer-penance-and-pilgrimage.cfm
 

SEXUAL ABUSE OF MINORS BY CHURCH OFFICIALS OR VOLUNTEERS
Article 2 of the U.S. Bishops’ Charter for the Protection of Children and Young People calls for periodic public announcements of the procedures for making a complaint of sexual abuse of minors.  This is to help promote healing and reconciliation with victims/survivors of abuse.  To facilitate this, please print the Sexual Abuse of a Minor by Church Officials or Volunteers announcement (found in the Bulletin Announcements section) in your parish bulletin.  Please use this particular announcement and not earlier versions, because the contact information has changed.  Thank you.
 
DIOCESAN TRIBUNAL OFFICE
Msgr. Peter Oberto
 
CHANGES TO APPLICATION FOR THE NULLITY OF MARRIAGE
As part of the Year of Mercy initiative, there have been changes to the application process for the Nullity of Marriage. Please refer to Addendum #1 for general information on the nullity of marriage.  What is new to the application of the petitioner is the document called the “Libellus of the Petitioner.” Refer to Addendum #2 for the “Libellus of the Petitioner” for the formal petition.  The Petitioner must describe, in a general way, the facts and proofs that he/she is using as the basis for alleging that the marriage is invalid. This new document which needs to be signed & dated by the petitioner is to be included with every nullity of marriage application and submitted to the Tribunal Office.
 
DEPARTMENT OF EVANGELIZATION AND EDUCATION
Mark Salisbury
 
RITE OF ELECTION
Registration for the Rite of Election and Call to Continuing Conversion is now open. Please fill out this form even if your parish will not be attending.  You can register by clicking here.
 
This ritual is always the first Sunday in Lent, thus the Rite of Election and Call to Continuing Conversion will be held on Sunday, February 14, 2016 at St. Peter Cathedral. Mark your calendars now for the Rite of Election and Call to Continuing Conversion, and inform any catechumens or candidates in your parish to mark this date on their calendars and to plan on attending. An email with the link to register was sent to all parishes last week. Please direct any questions to Denise Foye at 906-227-9130 or email at dfoye@dioceseofmarquette.org.
 
SPRING STUDY DAY
Fr. Timothy Ferguson will be the presenter for our annual Spring Study Day which is scheduled for Thursday, March 17, 2016 at St. Peter Cathedral.  He will be speaking Mercy.  Registration will be open in January 2016.
 
DIOCESAN CONFIRMATION
The Sacrament of Confirmation will take place on Sunday, April 10, 2016, at St. Peter Cathedral at 3:00 pm ET. This Confirmation Mass will be open to the entire Diocese and will be specifically celebrated for the following groups of people who have not yet been confirmed:
 
  1. Youth who will be in the 11th or 12th grade during the 2014-2015 school year;
  2. Young adults in college who are seeking the Sacrament of Confirmation;
  3. Those adults in our RCIA programs who have been baptized and raised Catholic, that is, people who have received both the Sacrament of Baptism and Holy Communion. Previously, the bishop granted faculties to confirm at the Easter Vigil those people who have been baptized and raised Catholic. Now, the Bishop, as the ordinary minister of the Sacrament of Confirmation, would like those who have been baptized and raised Catholic to come to the Cathedral so that he can confirm them. 

If anyone is requesting to be confirmed that does not meet the above criteria, please refer them to your pastor as any special requests must be submitted to the Office of the Bishop by the pastor.
 
The registration form will be available late December. If you have any questions, please contact Denise Foye at dfoye@dioceseofmarquette.org, (800)562-8745 ext. 130 or (906)227-9130.
 
HOSPITALITY LECTURE-SAVE THE DATE
The date has been set for our annual Hospitality Lecture.  It will take place on Tuesday, May 31.  The presenter this year will be Sr. Sara Butler, M.S.B.T.  She will be speaking on the Year of Mercy. More details will be coming at the beginning of the year.
 
MARK YOUR CALENDARS: IMPORTANT DATES IN THE UPCOMING YEAR
Rite of Election, Sunday, February 14, 2016
Spring Study Day Thursday, March 17, 2016
Diocesan Confirmation Sunday, April 10, 2016
Hospitality Lecture, Tuesday, May 31, 2015
Faith Formation Coordinator Training Sunday, June 19 -Thursday, June 23, 2016
 
Catholic Schools
 
SAVE THE DATE-RELIGION BEE
Mark your calendars for the annual Catholic Schools Religion Bee on Wednesday, May 4, 2016 at Saint John Paul II Catholic Academy in Menominee. Further information will be forthcoming.
 
SAVE THE DATE-PRINCIPAL MEETING
The upcoming principal meeting is Thursday, December 10th, 2015 from 10:00 am to 12:30 pm ET phone conference.

SCHOOL COUNCIL MINUTES
All schools are reminded they are to submit all agenda and minutes from school council meetings, and supporting committee meetings to our office after each meeting. Minutes and agendas can be sent to Cassie LaTourneau, clatourneau@dioceseofmarquette.org.

SCHOOL ANNUAL REPORT (SAR)
School Principals, Bookkeepers, and Secretaries:  Please work together to complete this year’s School Annual Report (SAR).  The report was due no later than September 30, 2015, and any Diocesan disbursements for the 2015-2016 school year will be held if your school does not submit the required paperwork. Contact the Director of School Finance, Kristi Flohe, with any questions – (906) 227-9138 or kflohe@dioceseofmarquette.org.
 
COMMUNICATION SERVICES
John Fee
 
ANNUAL VOCATIONS ISSUE
The U.P. Catholic Newspaper publishes a special Vocations Issue each January to highlight our young men and women who are in formation for the Priesthood and Religious Life. If your parish or school would like to place a paid advertisement supporting one or more of them, please contact Deacon Steve at upc@new.rr.com or 1-866-452-5112.
 

THE U.P. CATHOLIC NEWSPAPER 2016 PUBLICATION DATES
We would like to remind you that The U.P. Catholic is currently being published 18 times a year.  The schedule is available as Addendum #3.  Please note that issue dates and special sections are subject to change.
 

EMAIL OR MAIL ADDRESS CHANGES
If you have a change to your email or mail address, please contact Sheila Wickenheiser, by emailing, swickenheiser@dioceseofmarquette.org or calling 906-227-9131.  In order for the diocese to have complete & accurate records, please include your name, position title, parish/school, and the old and new address.
 

CATHOLICS COME HOME AD
A Catholics Come Home 30 second television ad, “Santa’s Priority” is being broadcast on TV6 through Christmas Day. In it we see St. Nicholas focus on the real meaning of Christmas, the birth of our Savior. To see a longer version of the ad, visit www.dioceseofmarquette.org/christmasmasstimes. Please share with us any comments you may receive concerning the ad, and let us know about any people who may have decided to attend Mass during Advent and Christmas due to seeing the ad. You may email them to news@dioceseofmarquette.org.
 

DIOCESAN DIRECTORY OF SERVICES ON DIOCESAN WEBSITE
If you’re looking for a diocesan employee to help you with a particular area of ministry but don’t know who to contact, please visit www.dioceseofmarquette.org/contactus.  This webpage features a directory of services provided by the diocesan staff.  Employee names, phone extensions and e-mail addresses are listed, along with a bulleted summary of each person’s responsibilities. To access this directory of diocesan services, just visit www.dioceseofmarquette.org/contactus or you can simply click on the “Contact Us” link in the upper right corner on any page of the diocesan website. If you have any questions concerning the diocesan website, send an email to news@dioceseofmarquette.org or call John Fee at (906) 227-9129 or Jamie Carter at (906) 227-9134.
 
FINANCIAL SERVICES
Timothy Thomas
EXEMPT VS. NON-EXEMPT
In Addendum #4 you will find a help checklist which you can use to determine if employees under your supervision should be classified as Exempt or Non-exempt employees.  If you have any questions, please contact Carol or Tim at the diocesan offices.
 
EMPLOYEE PERSONNEL FILES
Just a quick reminder, in there is a checklist of items that should be maintained in all employee personnel files.  Year end is a good time to review your files to ensure you have all of the necessary documentation.
 
403B PROCEDURES
In Addendum #6 and Addendum #7, please review the procedures and reporting form for communicating any 403B changes to the diocesan office.  Keep in mind that changes are done only once a month and must be communicated no later than the 15th of each month.
 
PARISH SECRETARY/BOOKKEEPER WORKSHOP 2016
The annual Parish Secretary/Bookkeeper Workshop has been scheduled for Wednesday, April 27th – so mark your calendars now to attend.  This year the location has been changed to Northern Michigan University Great Lakes Rooms.  This professional venue will provide more comfortable seating, enhanced audio and viewing capabilities, professional wait staff to serve the refreshments/luncheon, and eliminate use of diocesan staff to set up, serve and clean up.  We feel this change will allow diocesan staff more time to interact with all of you during the event.  An email regarding on-line registration (using JotForm) will be sent to all parishes soon.  The tentative agenda including important topics covering:  UPCSA, PARs, Financial policies, development/grants.  Also, new this year will be a fun team building activity (with prizes).
 
DIOCESAN OFFICE ADDRESS UPDATE
If you use the Plus 4 Zip Code, please note that the address for the diocesan office is:  Diocese of Marquette, 1004 Harbor Hills Drive, Marquette, MI  49855-8851.
 

ANNUAL INVESTMENT POOL VIDEO CONFERENCE
Please mark your calendars now to attend the Annual Investment Pool Video Conference.  This year’s conference will be held on Wednesday, May 4th from 4:00-6:00 pm ET.  Various video conference sites will be available (more information on site locations and how to register will be emailed directly to parishes and schools). 
 

LOOKING AHEAD-MAXIMUM CONTRIBUTIONS FOR 2016
The maximum contribution for 2016 will remain the same as last year $18,000, unless the employee is age 50 or over.  Then an additional “catch-up” contribution of $6,000 will be allowed.
 

RETIREMENT FUND FOR RELIGIOUS COLLECTION - DEC. 13, 2015
Please be advised that the annual collection for the Retirement Fund for Religious will be taken up during the weekend of December 14th in the Diocese of Marquette.  The parish-based appeal is coordinated by the National Religious Retirement Office in Washington, D.C., and it provides support for thousands of elderly Catholic sisters, brothers, and religious order priests. Last year, the Diocese of Marquette contributed $46,028 to this collection.  The Sisters of St. Paul de Chartres, Marquette, have received financial assistance made possible by the national appeal. Additionally, religious who serve or have served in the diocese but whose communities are based elsewhere may also benefit from the Retirement Fund for Religious.  Please encourage your congregation to be generous during this time.  After the collection is completed, please send a check to: “Diocese of Marquette-Retirement Fund for Religious” by January 8, 2016.  Thank you for your attention to this very important matter. Please see the Bulletin Announcements section for an announcement that can be placed in your parish bulletins promoting this collection.
 

UPCSA HELP
If your parish has not yet met its UPCSA goal, and you would like assistance with your follow-up appeal, please contact Terri by phone 1/800/562-9745 ext. #108 or by email tgadzinski@dioceseofmarquette.org. Terri can provide advice and counsel on how to make the most of your follow-up efforts.
 
Development Office & Legacy of Faith
 
LEGACY OF FAITH GRANT APPLICATIONS
The grant application will be available Jan 1, 2016 online. Submission deadline is April 1, 2016 for programs that will be implemented between July 1, 2016 and June 30, 2017, with payment available in November 2016. Visit www.LegacyOfFaith.net to complete and submit the application.
 
The funding focus for 2016-2017 will be the same: the New Evangelization, specifically, faith formation programs that support Bishop John Doerfler’s 3-point invitation to the people of the Diocese of Marquette: 1) Be a friend of Jesus, 2) Make a friend, and 3) Introduce your friend to Jesus. The board encourages applicants to apply for programs, projects and ministries that build on previous faith formation programs, and have potential for expanding and/or having long-range impact. 
 
LOF FOUNDATION NEWSLETTER
“Making Things Happen” - view at http://www.dioceseofmarquette.org/images/files/FINAL%20proof%281%29.pdf
 
BULLETIN ANNOUNCEMENTS
 
RETIREMENT FUND FOR RELIGIOUS COLLECTION - DEC. 13, 2015
The annual collection for the Retirement Fund for Religious will be taken up the weekend of December 13 in parishes across the Diocese of Marquette.  The parish-based appeal is coordinated by the National Religious Retirement Office in Washington, D.C., and it provides support for thousands of elderly Catholic sisters, brothers, and religious order priests. Last year, the Diocese of Marquette contributed $46,028 to this collection.  The Sisters of St. Paul de Chartres, Marquette, have received financial assistance made possible by the national appeal. Additionally, religious who serve or have served in the diocese but whose communities are based elsewhere may also benefit from the Retirement Fund for Religious.  Please be generous to this collection.
 
SEXUAL ABUSE OF A MINOR BY CHURCH OFFICIALS OR VOLUNTEERS
If you know of an incident of the sexual abuse of a minor by anyone in Church service, including a member of the clergy, a religious, a lay employee or volunteer, we encourage you to come forward so that the Diocese of Marquette can take action to protect others and help those who have been harmed to find healing. We are open to and respect your complaint. You are important. We want to make this process as safe as possible. Victim’s Assistance Coordinators are there to help those who have been harmed through the difficult and sometimes painful process of healing and hope. How to begin the process:
         
Call one of the Diocesan Victim’s Assistance Coordinators:
 
  • Stephen Lynott at 844-495-4330 (toll-free)  or
  • Diane Tryan at 844-694-4362 (toll-free) or
Write:  Victim’s Assistance Coordinator, c/o Catholic Social Services of the U.P., 1100 Ludington Street, Suite 401, Escanaba, MI 49829.  Please mark the letter “Personal and Confidential” and indicate in your letter how you wish to be contacted (by phone or by letter). 

We always encourage you to report the incident to local civil authorities. The Diocese of Marquette reports all allegations to the appropriate civil authorities.
 
 
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