November Diocesan Communicator

No. 11/2015                                                                                                                                                                                                             
 Note:  Please contact Sheila Wickenheiser at 800-562-9745 ext. 131 for questions/problems regarding receipt of the Diocesan Communicator.  The Communicator is available on the Diocesan website at www.dioceseofmarquette.org

Inside 


Office of the Bishop 
A Prayer of Thanksgiving
26th Annual National Night of Prayer for Life, December 8th-9th, 2015


Department of Evangelization and Education
Discovering Jesus-Dynamic Catholic
Rite of Election
Diocesan Confirmation
Hospitality Lecture-Save the Date
Upcoming Dates

 
Catholic Schools
Save the Date- Religion Bee
Save the Date- Principal Meeting
School Council Minutes
School Annual Report (SAR)
 

Communication Services
Christmas Mass Listing
Annual Vocations Issue
 

Financial Services
IRS Scam Telephone Calls
Diocesan Office Address Update
Annual Investment Pool Video Conference
October Census Form Governance Report
Catholic Campaign for Human Development Collection
403(b) Retirement Plan Maximum Contribution for 2015
Looking Ahead—Maximum Contributions for 2016
Employee Personnel Files
 

Development Office & Legacy of Faith
UPCSA Help
LOF Grant Applications Available 1-1-16 for Faith Formation
LOF Grant Procedure Reminders
 

Addenda
Addendum #1 – A Prayer of Thanksgiving
Addendum #2 – IRS Scam Phone Calls
Addendum #3 – October Census 2015 Form
Addendum #4 – Governance Fillable Report
Addendum #5 – Catholic Campaign for Human Development 2015 Letter
Addendum #6 – Christ the King Homily Helper
Addendum #7 – Christ the King Resource
Addendum #8 – Personnel File Checklist Revised March 2015
Addendum #9 – Leadership Handbook – Feedback Form

Addendum #10 - Complete Downloadable November Diocesan Communicator (old-style format)

 
OFFICE OF THE BISHOP
Bishop John F. Doerfler
 
A PRAYER OF THANKSGIVING
Bishop John welcomes you to offer and share “A Prayer of Thanksgiving” for all of the blessings bestowed upon us by our Heavenly Father.  (Prayer provided courtesy of JP II Resources)  Addendum #1.
 

26TH ANNUAL NATIONAL NIGHT OF PRAYER FOR LIFE
It was on the Feast of the Immaculate Conception (then celebrated on December 9th) that Our Lady of Guadalupe, patroness of the Americas and the Unborn, first appeared to St. Juan Diego.  The National Night of Prayer for Life bridges these two feasts.  Join in prayer with others across America from December 8th at 9 pm (EST-Tuesday) to December 9th at 1 a.m. (EST-Wednesday).  The National Hour of United is 12 am to 1 am (EST).  For prayer resources visit: www.NationalNightofPrayerforLife.org.
 

DEPARTMENT OF EVANGELIZATION AND EDUCATION
Mark Salisbury

DISCOVERING JESUS-DYNAMIC CATHOLIC ORDER 
The diocesan order has been placed.  You should expect to receive your order either the week of Thanksgiving or sometime the week after.  PLEASE NOTE- you may receive a few more books than ordered as they are shipping them to parishes by the case (44 books/case).  You will only be billed for what you ordered less the subsidized amount from the diocese. Please direct any questions to Denise Foye at dfoye@dioceseofmarquette.org or 906-227-9130.
  

RITE OF ELECTION
The Rite of Election and Call to Continuing Conversion is always the first Sunday in Lent, which in 2016 will be Sunday, February 14. Thus, the Rite of Election and Call to Continuing Conversion will be held on Sunday, February 14, 2016 at St. Peter Cathedral. Mark your calendars now for the Rite of Election and Call to Continuing Conversion, and inform any catechumens or candidates in your parish to mark this date on their calendars and to plan on attending. Admission to election belongs to the bishop, and the presiding celebrant for the Rite of Election is the bishop himself. Therefore, it is expected all catechumens and candidates be present at the Cathedral for the Rite of Election and Call to Continuing Conversion. This is an important opportunity for the catechumens and candidates to have an experience of the diocesan church and to realize they are among a large group of people on the same journey. Registration for this will be sent to all parishes in December. Please direct any questions to Denise Foye at 906-227-9130 or email at dfoye@dioceseofmarquette.org.
 

DIOCESAN CONFIRMATION
The Sacrament of Confirmation will take place on Sunday, April 10, 2016, at St. Peter Cathedral at 3:00 pm ET. This Confirmation Mass will be open to the entire Diocese and will be specifically celebrated for the following groups of people who have not yet been confirmed: 
  1. Youth who will be in the 11th or 12th grade during the 2015-2016 school year; 
  2. Young adults in college who are seeking the Sacrament of Confirmation;
  3. Those adults in our RCIA programs who have been baptized and raised Catholic, that is, people who have received both the Sacrament of Baptism and Holy Communion. Previously, the bishop granted faculties to confirm at the Easter Vigil those people who have been baptized and raised Catholic. Now, the Bishop, as the ordinary minister of the Sacrament of Confirmation, would like those who have been baptized and raised Catholic to come to the Cathedral so that he can confirm them.
If anyone is requesting to be confirmed that does not meet the above criteria, please refer them to your pastor as any special requests must be submitted to the Office of the Bishop from him.
 
The registration form will be available in December. If you have any questions, please contact Denise Foye at dfoye@dioceseofmarquette.org, (800)562-8745 ext. 130 or (906)227-9130.
 

HOSPITALITY LECTURE-SAVE THE DATE
The date has been set for our annual Hospitality Lecture.  It will take place on Tuesday, May 31.  The presenter this year will be Sr. Sara Butler, M.S.B.T.  She will be speaking on the Year of Mercy. More details will be coming at the beginning of the year. 
 

MARK YOUR CALENDARS: IMPORTANT DATES IN THE UPCOMING YEAR
Rite of Election, Sunday, February 14, 2016
Spring Study Day Thursday, March 17, 2016
Diocesan Confirmation Sunday, April 10, 2016
Hospitality Lecture, Tuesday, May 31, 2015
Faith Formation Coordinator Training Sunday, June 19 -Thursday, June 23, 2016
 
Catholic Schools
 

SAVE THE DATE-RELIGION BEE
Mark your calendars for the annual Catholic Schools Religion Bee on Wednesday, May 4, 2016 at Saint John Paul II Catholic Academy in Menominee. Further information will be forthcoming.
 

SAVE THE DATE-PRINCIPAL MEETING
The upcoming principal meeting is Thursday, December 10th, 2015 from 10:00 am to 4:00 pm ET phone conference.
 

SCHOOL COUNCIL MINUTES
All schools are reminded they are to submit all agenda and minutes from school council meetings, and supporting committee meetings to our office after each meeting. Minutes and agendas can be sent to Cassie LaTourneau, clatourneau@dioceseofmarquette.org.
 

SCHOOL ANNUAL REPORT (SAR)
School Principals, Bookkeepers, and Secretaries:  Please work together to complete this year’s School Annual Report (SAR).  The report was due no later than September 30, 2015, and any Diocesan disbursements for the 2015-2016 school year will be held if your school does not submit the required paperwork.  Contact the Director of School Finance, Kristi Flohe, with any questions – (906) 227-9138 or kflohe@dioceseofmarquette.org.
 

COMMUNICATION SERVICES
John Fee
 
CHRISTMAS MASS LISTING
The U.P. Catholic is planning to publish a special section in the December 18 issue listing Christmas Eve and Christmas Day Masses in our parishes and missions. There is no cost to participate in this feature. If you want your parish to be included in the section, please send your Christmas Mass schedule by e-mail to:  news@dioceseofmarquette.org, or postal mail to: The U.P. Catholic, 1004 Harbor Hills Drive, Marquette, MI 49855. The deadline for submitting Mass times is Thursday, December 3.
 

ANNUAL VOCATIONS ISSUE
The U.P. Catholic newspaper publishes a special Vocations Issue each January to highlight the men and women from our diocese who are in formation for the priesthood and religious life.  If your parish or school would like to place a paid advertisement supporting one or more of them, please contact Deacon Steve Gretzinger at upc@new.rr.com or 1-866-452-5112.
 
 
FINANCIAL SERVICES
Timothy Thomas

IRS SCAM TELEPHONE CALLS
Please see the information in Addendum #2 regarding scam telephone calls from people posing as IRS agents.
 

DIOCESAN OFFICE ADDRESS UPDATE
If you use the Plus 4 Zip Code, please note that the address for the diocesan office is:  Diocese of Marquette, 1004 Harbor Hills Drive, Marquette, MI  49855-8851.
 

ANNUAL INVESTMENT POOL VIDEO CONFERENCE
Please mark your calendars now to attend the Annual Investment Pool Video Conference.  This year’s conference will be held on Wednesday, May 4th from 4:00-6:00 pm ET.  Various video conference sites will be available (more information on site locations and how to register will be emailed directly to parishes and schools). 
 

OCTOBER CENSUS FORM
The 2015 October Census form should be completed and returned (one of which should be completed for each parish and mission) to the diocesan offices located at 1004 Harbor Hills Drive, Marquette (Attention: Cassie LaTourneau) by Friday, November 6, 2015.  If you have any questions, please do not hesitate to contact Cassie at clatourneau@dioceseofmarquette.org or at 1-800-562-9745, ext. 137.  Form can be found in Addendum #3.
 

GOVERNANCE REPORT
This report was due September 30th. For your convenience, a copy can be found on the diocesan website under the Finance and Administration section and in Addendum #4 of this communicator.  If you have any questions, please do not hesitate to contact Cassie at clatourneau@dioceseofmarquette.org or at 1-800-562-9745, ext. 137.
 

CATHOLIC CAMPAIGN FOR HUMAN DEVELOPMENT COLLECTION - NOV 21/21, 2015
The annual collection for the Catholic Campaign for Human Development (CCHD) will be taken up the weekend of Nov 21/22 in parishes across the Diocese of Marquette. The collection is coordinated by the United States Conference of Catholic Bishops and offers financial support to end poverty and injustice in the United States. Last year, parishioners in the Diocese of Marquette contributed $16,997.63 to this collection. More than 46 million Americans live in poverty in the United States. By focusing on long-term solutions, CCHD offers an essential complement to the vital work of our Catholic schools, Catholic Charities agencies, pro-life activities, and other direct assistance programs for the marginalized living among us. With the national portion (75% of our collection total), CCHD supports communities across the United States. The local portion (25% of our collection total) stays within our diocese and is distributed by our bishop for projects that meet the CCHD funding guidelines.  Please be generous to this collection.  Please see Addendum #5 for a letter from Bishop John that can be duplicated and included in your bulletins.  A homily helper and resource sheet is also available Addendum #6 and Addendum #7.   (ChristtheKinghomilyhelper.pdf and ChristtheKingresource.pdf)
 

403(b) RETIREMENT PLAN MAXIMUM CONSTRIBUTIONS FOR 2015
Please be aware the maximum contribution per individual is $18,000, unless the employee is age 50 or over. Then an additional "catch-up" contribution of $6,000 is allowed.  Since there still are several months left in 2015, it is a good time to evaluate your individual contributions to your 403(b) plan.  Are you maximizing the amount you can contribute?  Are you sure you will not exceed the maximum contribution amount by year end?  If you have questions, please feel free to contact Pam at perickson@dioceseofmarquette.org or 800-562-9745, Ext. 135.

LOOKING AHEAD--MAXIMUM CONTRIBUTIONS FOR 2016
The maximum contribution for 2016 will remain the same as last year $18,000, unless the employee is age 50 or over.  Then an additional “catch-up” contribution of $6,000 will be allowed.
 

EMPLOYEE PERSONNEL FILES
Just a quick reminder, in Addendum #8 there is a checklist of items that should be maintained in all employee personnel files.  Year end is a good time to review your files to ensure you all of the necessary documentation.
 

Development Office & Legacy of Faith
 
UPCSA HELP
If your parish has not yet met its UPCSA goal, and you would like assistance with your follow-up appeal, please contact Terri by phone 1/800/562-9745 ext. #108 or by email tgadzinski@dioceseofmarquette.org. Terri can provide advice and counsel on how to make the most of your follow-up efforts.
 

UPCSA FEEDBACK 
Please take a moment to complete and return the feedback form on the last page of the Leadership Manual in Addendum #9. Your comments are valued and help us to continually improve.
 

LOF GRANT APPLICATIONS WILL BE AVAILABLE JAN. 1, 2016 FOR FAITH FORMATION
The funding focus for 2016-2017 will be the same: the New Evangelization, specifically, faith formation programs that support Bishop John Doerfler’s 3-point invitation to the people of the Diocese of Marquette: 1) Be a friend of Jesus, 2) Make a friend, and 3) Introduce your friend to Jesus. The board encourages applicants to apply for programs, projects and ministries that build on previous faith formation programs, and have potential for expanding and/or having long-range impact. The grant application will be available Jan 1, 2016. Watch for our new easy online application! Submission deadline is April 1, 2016 for programs that will be implemented between July 1, 2016 and June 30, 2017, with payment available in November 2016. Visit www.LegacyOfFaith.net for more information.
 

LOF GRANT PROCEDURE REMINDERS
Grant Evaluations are easy! And, an important part of the grant making program. They help the board to assess the effectiveness of the program, guide future funding decisions that the board makes, and provide a measure of accountability. The form is 1-page and need not take more than a few minutes to complete. Please calendar the evaluation due date. Submitting the evaluation on time enables your parish to receive future grants in a timely manner.
 
Grant Changes & Extensions may be requested. Sometimes things don’t go as planned, or we change our mind. Just call or email us to see if your grant can be changed or extended. As long as your “Plan B” provides a similar program to a similar audience, we are happy to work with you to make it happen! Changes and extensions must be approved prior to expenditure of the grant funds.
For information email Terri at tgadzinski@dioceseofmarquette.org or phone 1/800/562-9745 ext. #108.
 
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